How-to
Asset Audits: How to Run a Physical Inventory in 8 Steps
A repeatable playbook for running a physical asset audit that finds discrepancies without bringing operations to a halt.
RRavi Mehta··6 min read
A physical audit is the only way to know whether your ITAM records match reality. Run one every quarter, and it stops being a fire drill.
- 1. Define scope: location, department, or category — never "everything" on attempt #1.
- 2. Freeze movements: no transfers during the count.
- 3. Print or generate the expected list from your ITAM tool.
- 4. Walk the floor with a phone or scanner; scan every tag.
- 5. Capture exceptions as you go — do not save them for later.
- 6. Reconcile: missing, found-but-unexpected, found-but-wrong-location.
- 7. Resolve each exception with a documented disposition.
- 8. Close the audit; track the metrics in a quarterly review.
AssetMon's Physical Audits module gives you a scan-to-audit page that accepts QR payloads, raw tags, or barcodes, and computes discrepancies live as you walk.
#physical audit#asset audit#inventory count#audit process