Operations

7 Signs Your Spreadsheet-Based Asset Tracking Is Failing You

Excel got you to 50 people. Past that, the silent costs start to bite. Seven red flags to check this week.

RRavi Mehta··5 min read

Spreadsheets are an excellent starting point — and a terrible finishing one. Watch for these seven signals.

  • 1. Multiple "master" files exist and nobody knows which is canonical.
  • 2. New hires wait three days for hardware while someone hunts for a serial number.
  • 3. You discovered a software audit liability you cannot reconcile from the sheet.
  • 4. The annual physical audit takes a person-week — and 8% of items are unaccounted for.
  • 5. Finance and IT disagree about the depreciation schedule on every report.
  • 6. Offboarded users still have access to SaaS tools because nobody updated the sheet.
  • 7. Sensitive data (serial numbers, employee names, license keys) is in a shared OneDrive link.

If three or more apply, it is time to upgrade. Migrating from a spreadsheet to a structured ITAM platform takes a weekend, not a quarter.

#spreadsheet asset tracking#asset tracking software#when to replace Excel

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